How to create an invoice with Pricefic This invoice is suitable for most businesses who want to get paid for their goods and services.
Invoice title For legal documentation, include a clear "Invoice" title on your invoice. This will help differentiate it from other documents.
Your business name and contact information Make sure your invoice includes your full business or contractor name, address, email address, and phone number. This information is necessary for legal and accounting documentation for both you and your client.
Buyer's name and contact information Enter your client's full name and contact details in this space. Request additional information from them if necessary. If billing an individual at an enterprise, provide the company's name followed by the individual's name.
Invoice number Assign a unique identifier to each invoice for efficient tracking. Consider using the date of the invoice followed by the number of the invoice sent that day – e.g. 15084301 and 15084302 for the first and second invoice sent on 15/8/2023. Choose a numbering system that suits your business needs.
Invoice date When creating an invoice, include the send date, taking into account the date format of your client's country. Pricefic uses MM/DD/YYYY (e.g. 15/8/2023), but for clarity you can use a full date (e.g. August 15, 2023).
Payment due date List your client's payment due date. Payment terms vary, but common terms are:
Net 30/60/90 (payment due within that number of days, no matter which days or holidays) End of Month (EOM; payment due a certain number of days after the last day of the month). For example, a net 30 EOM invoice sent on May 15 would have a payment due date of June 30. Another option is On receipt (payment due upon receiving the invoice). For advice on invoice payment terms, consult a peer in your professional field. If you lack industry connections, join an online community for your profession and seek counsel.
Line items When billing for products and services, you must clearly and accurately quantify them. If you offer services, you can structure line items to suit each client. For example, a retainer client may require only one line item, such as "Work for August 2023", while individual services may require itemized line items (e.g. for each blog post).
You can specify several line items with Pricefic, each with their own sections.
Item description of product/service provided. Quantity: Amount of item supplied. Price per Unit: Cost of one item (e.g. if four widgets, list cost for just one).
Total: Price per unit multiplied by quantity.
Subtotal This is the pre-tax, pre-discount, and pre-fee total for your charges.
Taxes Add taxes to your transaction if applicable. Include the tax rate and the amount in the total. If you do not charge taxes, set this value to zero.
Discounts To include discounts, specify a percentage of the total.
Total Pricefic will automatically calculate the total amount your client must pay you from your subtotal, taxes, fees, and discounts.
Notes State any extra terms and conditions below. Examples include:
Payment terms include net 30/60/90, EOM, payment on receipt and payment in advance. Terms of sale specify who pays taxes and duties. Warranties, return policies, late payment fees and discounts for early payment.
Payment methods Pricefic lets you pre-configure payment methods that you can attach to your invoices. Choose any that apply for this particular invoice and customer.
When should an invoice be sent? Send an invoice once a billable project is finished. Depending on you and your client's preferences, you may invoice right away, on a weekly basis, or once a month.
To ensure you do not forget an outstanding invoice, Pricefic can automatically send the invoice at whichever frequency you prefer it to be sent.
Streamline billing with Pricefic’s automated invoicing. Consider using a purpose-built invoicing app if you frequently create invoices and manage manually.
Pricefic streamlines the invoicing process, tracking invoices, monitoring payments, and organizing contacts.